Working document
The Club Run Sheet: One Page Per Shipment
A fill in working sheet you complete once per club run, so the whole shipment lives on one page instead of four spreadsheets and somebody's memory.
Free resources
Resources for running a wine club
Working documents and calculators for the people who actually pack the boxes and bill the run.
Everything on this page is meant to be used during a club run rather than read once and forgotten. The run sheet gets filled in as the shipment moves, the margin calculator gets argued over with a partner, and the packing day planner gets checked before you book a carrier pickup. Nothing here asks you to install anything or change how you work.
The library grows out of the same work CellarShip does: allocation, holds, per state checks, billing, and the packing line. If you are early in building a club, start with the run sheet and the checklist article behind it. If your club is established and the argument is about money, start with the cost per box calculator and bring the result to your next partner meeting.
Free tools
Free calculators for winery club operators
Two working calculators for the two numbers that decide a club run: what a box costs and how long the line will take.
Comparisons
CellarShip compared with the other wine club platforms
Three fair comparisons for the winery owner deciding what should carry the next club run.
Main guide
The Checklist to Work Through Before You Bill a Club Run
It settles the order you work a club run in, from locking the wine to releasing the labels, so nothing gets billed before it is legal to ship.
Magazine
Cellar & Club
Reporting on the working side of the American winery: club shipments, state compliance, allocation, fulfillment, and the tasting room.
About
Who writes all of this
A short page on who writes Cellar and Club, why the reporting stays on the working side of a small winery, and how to reach us with a question about your own club run.
The routine behind all of this
The run sheet, the billing checklist and both calculators describe one routine: lock the wine, clear the states, honor the holds, bill, then pack. CellarShip runs that routine and keeps the record once the shipment closes. Ask for a walkthrough against your own club list and see where it saves you a day.