Calculator
What Does One Club Box Really Leave You
Enter your own wine cost, packaging, freight, and reship rate to see the true cost of a club box and the margin left underneath it.
Free tools
Free calculators for winery club operators
Two working calculators for the two numbers that decide a club run: what a box costs and how long the line will take.
Club economics get argued about with round numbers far too often. Somebody says a box costs about forty dollars to ship, somebody else says the club prints money, and neither figure survives contact with a freight invoice for a residential delivery in a state that requires an adult signature. The two calculators here are built to replace those round numbers with your own.
Both run in your browser, keep nothing, and use defaults drawn from what a small estate club actually looks like: a three bottle box, a quarterly run, a hold rate that spikes in July, and a packing line staffed by whoever is not pouring that week. Change the fields to your own numbers and the answers move with them.
Calculator
How Many Packing Days Will This Club Run Take
Put in your member count, hold rate, and line staffing to see the boxes, the hours, and the days your next club run needs.
Working document
The Club Run Sheet: One Page Per Shipment
A fill in working sheet you complete once per club run, so the whole shipment lives on one page instead of four spreadsheets and somebody's memory.
Why the club calculators are open with no sign up
Right now most of this arithmetic happens in the margin of a pick list. Somebody adds the cellar cost of three bottles, guesses at freight to a residential address in a state that wants an adult signature, forgets the insert and the boxes that get packed twice, and calls that a cost per box. The packing day estimate is usually worse, because it comes from remembering how long the spring run felt rather than counting who is actually shipping once the holds, the skips and the failed cards come off the list. Both numbers then get repeated in a partner meeting as though somebody had measured them.
So we left both calculators open. No sign up, no email, nothing kept, because a winery owner should not have to trade an address to find out whether the July run pays for itself. Even if you never talk to us, the two figures stand on their own: a cost per box you can defend against a tier price, and a packing days figure you can book a carrier pickup against before the driver is waiting at the barrel room door. Print them, take them to the tasting room, and use them to argue with your own club numbers.
Keep both numbers attached to the member list
Cost per box and packing days shape every club decision you make, and both go stale the moment your hold rate moves or a wine comes up short. CellarShip keeps them tied to the live member list, so they change as members skip, hold or fail billing. Book a demo and we will load your last run into it.